1.1 All work is carried out by Admin Design and Print on the understanding that the client has agreed to Admin Design and Print’s terms and conditions.
1.2 These terms and conditions (“the terms”) govern every contract made between Admin Design and Print for the supply of goods and services to any person, firm or company (“the client”).
1.3 The terms prevail over any written terms and conditions of the client.
1.4 Any variation to the terms must be agreed in writing by a director of Admin Design and Print .
1.5 All contracts between Admin Design and Print and the client will be governed by Scottish law and the parties agree to submit to the exclusive jurisdiction of the Scottish courts.
2. Price and payment
2.1 Credit accounts are set up at the discretion of Admin Design and Print
2.2 The client will pay Admin Design and Print the agreed fee as quoted.
2.3 Admin Design and Print will invoice the client at 30 days if feedback is not received to progress the client’s project.
2.4 Invoices from Admin Design and Print to client with credit accounts for supply of goods or services should be paid in full within 30 days of invoice.
2.5 If the client does not have a credit account with Admin Design and Print, goods or services must be paid for on collection of the completed job. Payment can be made by cheque or cash.
2.6 Admin Design and Print reserves the right (without disclosing a reason) to demand payment for work on collection at any time.
2.7 The client will pay Admin Design and Print any expenses incurred by in connection with the recovery of monies outstanding (including legal costs on an indemnity basis).
3.1 Orders for work must be given in writing to Admin Design and Print by the client - either by email or snail mail.
3.2 Not withstanding clause 3.1, if Admin Design and Print accepts a verbal order from the client, Admin Design and Print will not be held responsible for any mistakes (made by either party) arising from that verbal order.
3.3 Admin Design and Print reserves the right to refuse to accept any order.
4.1 All quotations given by Admin Design and Print will be valid for 28 days from the date of quotation.
4.2 All quotations will be supplied in writing. A copy of the written estimate or quotation is to be signed and dated by the customer to indicate acceptance and should be returned to Admin Design and Print. This may be in the form of an email. No work will commence until this document has been received by Admin Design and Print .
4.3 A verbal estimate will not be considered as binding until the amount has been confirmed in writing and accepted by the client.
4.2 If the client’s final order changes from the original specification made for the quotation, Admin Design and Print reserves the right to vary the quotation.
5.1 Admin Design and Print will supply the client with either a hard copy or PDF proof.
5.2 Whilst we endeavour to provide a thorough, error-free service, it is the sole responsibility of the client to check all content of said proof - including spelling, grammar, punctuation and use of images - unless otherwise stipulated by Admin Design and Print .
5.3 Admin Design and Print will provide the client with up to three proofs, unless otherwise agreed at commencement of the project. As a guideline these proofs should progress through the following stages:
Proof 1: amendments to general design/layout (including image usage)
Proof 2: corrections to text (including grammar and spelling)
Proof 3: (final proof) check all content thoroughly and sign off in writing. Admin Design and Print cannot accept liability for errors within the copy beyond this stage.
6. Turnaround times
6.1 Turnaround times are normal target times only and Admin Design and Print accepts no liability for failure to meet these times, but will use its best endeavours to do so.
7. Image quality
7.1 Admin Design and Print will inform the client if images supplied are - in their professional opinion - not of suitable quality for print. However, if the client once apprised of this, chooses to retain use of the image in question, Admin Design and Print will not be held responsible for quality of reproduction.
8. Print material and finish
8.1 Unless stated by the client, Admin Design and Print will decide, at its sole discretion, weight of material and which print finish to use (either semi-matt or gloss).
9. Web-design and publishing
9.1 Unless otherwise stipulated, Admin Design and Print will not accept responsibility for ensuring that a client’s website is catalogued or ranked highly by any search engine.
9.2 Admin Design and Print cannot guarantee the appearance of any website it designs will not alter within the confines of non-specified browsers or monitor dimensions.
9.3 Admin Design and Print will supply the client with all login information pertaining to the client’s site.
9.4 After work on the client’s web-site has been ceased, Admin Design and Print will not be held responsible for the maintenance, monitoring or upkeep of said site unless otherwise agreed in writing.
9.5 If payment for design services is not received within the agreed time period, Admin Design and Print reserves the right to remove any unpaid-for content from the client’s website.
9.6 Unless otherwise stipulated in writing, it is the client’s sole responsibility to ensure payment (monthly or annual) for the domain name and web-space associated with their site.
9.7 Although Admin Design and Print may sometimes offer the set-up of POP3 mailboxes as part of its website publishing service, it cannot be held responsible for any problems that occur as a result of the client’s own email software or set up. Any assistance requested in this matter will be charged at the standard hourly rate.
10. Colour balancing
10.1 Admin Design and Print will, if requested by the client, scan images to a colour balance provided by the client by way of reference prints or polaroids.
10.2 If no such request or reference material is provided by the client Admin Design and Print will scan and/or print images using its own ‘judgement’ for colour balancing.
10.3 Digital printing methods cannot guarantee exact matching to pantone references. However Admin Design and Print can, on request, supply the client with one digital proof before publication. Further proofs will be subject to charge at an agreed rate.
11. Uncollected work
11.1 If any items of work including prints and original files belonging to a client are not collected after 12 months of the requested work being done, Admin Design and Print reserve the right to dispose of such material.
12. Copyright and moral rights
12.1 All creative material produced by Admin Design and Print - including logo visuals, design proofs, website design and design concepts - remains the legal copyright of Admin Design and Print until such time as the client’s payment is received and the contract completed, or until written confirmation has been given.
12.2 Admin Design and Print claims no copyright in material submitted to us for the purposes of fulfilling the client’s instruction.
12.3 The client warrants that the client owns or controls all rights, has obtained all copyright, or has permissions, consents and waivers that as are now and hereafter required for all copying, processing, scanning, printing and manipulation to be undertaken by Admin Design and Print.
12.4 The client also warrants that no copyright or moral rights will be infringed by Admin Design and Print carrying out the requested work.
12.5 The client agrees to indemnify Admin Design and Print against all losses, damages, claims or expenses which Admin Design and Print may incur by virtue of any breach of the above warranties.
13.1 The client must contact Admin Design and Print concerning details of an invoice within 7 days of the date of the invoice.
13.2 Admin Design and Print’s liability to the client or any other party for the loss including theft, or destruction or damage to any materials provided by the client which are deposited with Admin Design and Print for whatever reason;-
13.2.1 Will be limited to the replacement cost of the actual material and;
13.2.2 Admin Design and Print will not be liable for the cost of reshooting or reprinting the material contained on the material and;
13.2.3 Admin Design and Print will not be liable for any loss or damage to the client or any other party including loss of income and;
13.2.4 It is the client’s responsibility to insure against such loss and damage.
13.3 Admin Design and Print will not be liable for failing to complete any contract between Admin Design and Print and the client due to circumstances beyond Admin Design and Print’s control including loss of power supply, machine breakdown, loss of materials, fire, storm, flood, act of god, war, civil disturbance or terrorism.
13.4 Admin Design and Print will not be liable for loss or damage to any stored digital files created for the client. Not withstanding clause 13.2.4 a digital copy of files owned by the client can be supplied for a reasonable charge.
© Admin Design and Print / last updated January 2017